Xero payroll · built for Malaysia

Run Malaysian payroll straight into Xero project P&L.

AltomateHR is the Xero payroll platform for Malaysia. Assign staff to projects and their payroll cost, claims and expenses flow into Xero tracking categories — so you see real project profit & loss, not guesswork.

Request a demo How project P&L works
Project P&L in Xero Geofenced clock-in Foreign-worker payroll EPF · SOCSO · EIS · PCB Xero tracking categories
AltomateHR Xero payroll dashboard showing project claims value, attendance health and quick actions
EPF · SOCSO · EIS · PCB
computed to the gazetted rule
Project P&L in Xero
staff cost + expenses by category
Malaysian Xero payroll, out of the box EPF · KWSP SOCSO · PERKESO EIS · SIP PCB · MTD Form EA / E · CP8D Xero tracking categories Project P&L
The problem

HR shouldn't live in five disconnected tools

Attendance in one app, claims in spreadsheets, payroll at an outsourced vendor — nothing talks to each other, and the risk lands on you.

Scattered tools

Attendance, claims and payroll all sit in separate systems that were never designed to talk to each other.

Compliance risk

EPF, SOCSO, EIS, PCB and year-end Form EA / E / CP8D are easy to get wrong — and the mistakes are costly.

Manual approvals

Leave, OT and expense claims crawl through email chains with no audit trail and slow sign-offs.

No visibility

Leaders can't see attendance health, claim exposure or payroll status until it's already too late.

One platform, end to end

From clock-in to payslip to the tax authority

AltomateHR unifies the entire employee-cost workflow so every step feeds the next — automatically.

1

Attendance

Every approved clock-in feeds real-time attendance analytics.

2

Claims

Approved claims flow into the monthly run as reimbursements.

3

Payroll

EPF, SOCSO, EIS & PCB computed to the gazetted schedule.

4

Statutory forms

Rolls up into Form EA, Form E and CP8D at year end.

5

Xero

Claims post as bills; accounting stays reconciled.

One source of truth, one audit trail — no re-keying, no CSV gymnastics between systems.

The AltomateHR difference

See real project profit & loss in Xero

Most payroll tools stop at a payslip. AltomateHR ties every ringgit of labour and expense to a project — so your Xero P&L finally shows which projects actually make money.

  • Assign employees to projects. Their payroll cost posts straight to the matching Xero tracking category every pay run.
  • Assign expenses to projects. Approved claims map to the same tracking category, so material and overhead costs land where they belong.
  • Read P&L by project in Xero. Staff cost plus expenses roll into one tracking-category report — true project profitability, no spreadsheets.
Built different

Capabilities other HR tools don't have

Designed for how Malaysian project-based and site-based businesses actually operate.

Geofenced clock-in & approval

Every project has a radius. Staff can only clock in when they're physically on site — and the supervisor must be inside the same radius to approve it. No more buddy-punching or off-site claims.

Daily & hourly foreign-worker payroll

Built for foreign workers paid by the day or hour. AltomateHR auto-computes pay from actual clock-in and clock-out times, then posts the labour cost to the right project in Xero.

Apply-early leave entitlement

Leave is checked against the balance an employee will have on the leave start date — not the day they apply. Staff are nudged to plan ahead, and approvers see accurate entitlement every time.

What you get

Everything HR runs on, in one workspace

Six tightly integrated modules — all project-aware and Xero-connected — that replace the spreadsheets, email chains and outsourced vendors.

Smart Attendance

Geofenced clock-in by project radius, real-time roll call, late/early detection and OT tracking by project and team.

Expense Claims

Mobile claims mapped to your chart of accounts and assigned to projects, with multi-layer approvals and XLSX export — so expense cost lands in the right Xero tracking category.

Automated Payroll

Salaried, daily and hourly workers — foreign-worker pay auto-computed from clock-in/out. Statutory payroll to the rule, posted to Xero tracking categories by project.

Leave Management

Eight leave types with live balances, apply-early entitlement checked on the leave start date, approval workflows and a complete audit log.

Year-End Compliance

Form EA, Form E + CP8D and LHDN e-CP8D TXT files generated straight from approved payroll.

Xero Integration

Payroll cost and expenses post to Xero tracking categories so you get live project P&L — accounting stays reconciled automatically, with no re-keying.

See it in action

A command center for your whole HR operation

A guided look at the Enterprise Admin portal — built for admins to act on what matters first.

Executive Overview

Live operational signals at a glance

Quick actions plus the metrics that matter — project claims value, attendance health, slow OT approvers and stale pending claims.

  • One-click review claims, run payroll, manage people
  • Upcoming claim runs and approval bottlenecks surfaced early
AltomateHR Executive Overview dashboard
AltomateHR expense claims management with chart-of-account mapping
Claims

Every claim mapped to a project and reconciled

A searchable, filterable claims table mapped to chart-of-account codes and assigned to projects — so expense cost flows into the matching Xero tracking category.

  • Exportable XLSX reports by period, project, team or member
  • Payroll-inclusion and Xero sync status on every claim
Year-end compliance

Statutory forms, generated — not hand-built

Form EA, Form E + CP8D and the LHDN e-CP8D pipe-delimited TXT upload, all generated from approved payroll.

  • Every payroll line cites its gazetted calculation source
  • 7-day activity log of every config change for audit
AltomateHR year-end annual tax forms: Form EA, Form E, CP8D and e-CP8D
Why AltomateHR

Localized, accounting-native, transparent

Not a retrofitted global tool — a platform designed around how Malaysian businesses actually run payroll.

Built for Malaysia

Statutory rules, leave types and tax forms localized out of the box.

Accounting-native

Direct Xero integration means claims and payroll reconcile without re-keying.

Transparent by design

Every payroll line cites its gazetted source; every config change is logged.

Fast to adopt

CSV employee import and policy-based setup get teams live in days, not months.

FAQ

Xero payroll in Malaysia, answered

The questions Malaysian finance and HR teams ask most before switching.

Does AltomateHR do Xero payroll for Malaysia?
Yes. AltomateHR is purpose-built for Malaysian Xero payroll. It computes EPF, SOCSO, EIS and PCB to the gazetted schedule, posts payroll cost and claims into Xero, and generates year-end Form EA, Form E, CP8D and the LHDN e-CP8D TXT upload from approved payroll.
Can I track project profit & loss (P&L) in Xero?
Yes — this is what sets AltomateHR apart. Assign each employee to a project and their payroll cost posts to the matching Xero tracking category. Assign expense claims to projects too, so Xero shows complete project P&L — staff cost plus expenses — for every project, with no spreadsheets.
How does geofenced attendance work?
Every project has a geofence radius. Staff can only clock in when they are physically inside that radius, and the project supervisor must also be within the same radius to approve the clock-in — eliminating buddy-punching and off-site time.
Can AltomateHR pay foreign workers daily or hourly?
Yes. AltomateHR supports foreign workers paid on a daily or hourly basis. The system automatically calculates their pay from actual clock-in and clock-out hours, then posts the labour cost to the correct project tracking category in Xero.
How does leave entitlement work?
Leave is checked against the entitlement an employee will have on the leave start date — not the date they apply. This encourages staff to plan and apply early, while still respecting accrued entitlement at the time the leave is actually taken.
Request a demo

See it on your own data

Book a 30-minute walkthrough and we'll load a sample payroll run with your statutory setup — so you can see exactly how AltomateHR fits your business.