Unidash reads every supplier invoice the moment it lands in your inbox, creates the draft bill in Xero, matches it to the right job, and raises the client invoice. No re-keying. No missed costs. No chasing.
Unidash sits quietly between your inbox and Xero. A supplier invoice goes in one end; a matched bill and a client invoice come out the other — while you get on with the work.
A supplier emails their invoice as a PDF. Unidash's mailbox watcher picks it up within a minute — no forwarding, no uploads.
It extracts supplier, amount, currency, invoice number and line detail — in any layout — and knows which Xero organisation it belongs to.
A draft bill is posted into Xero and auto-matched to the job by reference, PO or asset. Duplicates are cleared automatically.
Approve the finished job and Unidash raises the client invoice — supplier costs recharged with your markup — ready to send.
Unidash isn't a rigid template importer. It reads real-world invoices, keeps your Xero clean, and stays out of your way until you want it.
AI vision extraction handles PDFs and scans across suppliers — not brittle, per-vendor templates that break the moment a layout changes.
Draft bills posted straight into your organisation with the right currency, account code and supplier — ready for a glance and approve.
Each cost is tied to the right project by reference, PO or asset — so nothing is billed to the wrong client, and nothing slips through.
If the same invoice arrives twice, the stale draft is cleared and the bill remade — you never end up paying or recharging twice.
Every email processed is logged — sent, bill created, errors, awaiting result — so you can see exactly what the AI did, at a glance.
Add plain-English AI prompt rules so extraction follows your house conventions — currency handling, account codes, references — every time.
Bills are created in the currency printed on the invoice — USD, EUR, GBP — and converted for you, never forced to your base currency.
Nothing is approved, paid or sent without you. Unidash prepares; you decide. Your Xero, your control, every step.
Jobs, supplier bills and billing status in one place — what's costed, what's ready to invoice, and what still needs a look.
Unidash shows you its work: every invoice it reads, the call it makes, and each job it files. When a bill lands, you see it reason from "read" to "done" — and the inbox keeps a running record you can trust.
From invoice email to a matched draft bill in Xero — instead of hours of keying and cross-checking.
Double entry. The invoice is read once and flows through to the bill and the client recharge automatically.
Tied to its job and recharged. No supplier bill forgotten, no margin quietly left on the table.
If suppliers bill you and you pass those costs on to clients — with a markup — Unidash removes the manual middle. It fits operations where the money moves through jobs, projects or assets.
Handling, fuel and navigation costs recharged per trip.
Carrier and port charges billed on per shipment.
Subcontractor and material costs passed to the client.
Third-party spend recharged with an agency margin.
Yes. Unidash connects to your existing Xero organisation with secure OAuth and creates draft bills and invoices only — it never approves, pays or sends anything on its own.
Most of them. It uses AI vision to read PDFs and scans across different suppliers and layouts, rather than rigid per-vendor templates that break when a format changes.
It's detected automatically. The stale draft is cleared and the bill is remade cleanly, so you never end up with a duplicate bill or a double recharge.
Yes. You can add plain-English rules that ride along with every invoice — how to read the currency, which account code to use, which reference to treat as the job — so extraction matches your house style.
Unidash works inside your accounting stack, creates drafts only, and stays read-until-you-act. You review and approve everything in Xero before anything is final.
Days, not months. FusionETA connects your Xero, sets up the mailbox watcher and your rules, and walks your team through it with a guided tour built in.
Book a 20-minute demo and we'll run one of your supplier invoices through it — inbox to Xero bill to client invoice — live.
Book a demoTell us a little about how invoices reach you today, and we'll show you exactly where Unidash fits. We reply within one business day.